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STEP #1:

Review this Kelly Website for Prefabricated Buildings and Enclosure Systems included under Kelly Industries’ GSA Schedule 056 Contract.

STEP #2:

Once you find what you are looking for, request a GSA Schedules Contract compliant “Proposal” or “Budget Estimate”.

You can do that by….

(1) Simply calling 800-228-7230  and a Kelly Representative will assist with your request including building jargon and provide suggestions on Kelly building and /or enclosure options to get started. They can also assist with GSA Schedule compliant ordering processes;
(2) Email inquire@kellyklosure.com with your request;
(3)

Click on “Request Quote” bar on the left hand side of each product description screen, answer questions and submit request via this website or;
(4) Fax your request to 402-727-1363
Usually within 24 hours or if urgent within hours, Kelly will forward the Budget Estimate or Proposal you requested. Based on your instructions we will email, fax and/or mail this documentation. The pricing will be compliant with Kelly’s GSA Schedule Contract in effect at the time of your request.  The format of this pricing will be similar to that shown in Figure 200 below.



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STEP #3:After these Budget Estimates are revised to match the needs of your project Kelly will provide you a “Proposal”.  Kelly’s “Proposal” format is the same as a “Budget Estimate” except that the “Budget Estimate” title is replaced with word the “Proposal”.    Both “Budget Estimate” and “Proposal” pricing is GSA Contract compliant.  A “Proposal” indicates to Kelly that the building or enclosure description and requirements have been finalized or close to being finalized.
      STEP #3a:If the Delivery Order value is $2500 or less and you have the funding, simply place the order with Kelly Industries, Inc. No more work or documentation is required except identifying the schedule contractor, the item(s) purchased and the amount.
STEP #4:

If delivery order value is over $2500 and funding is secured, you are ready to issue a Delivery Order under Kelly’s GSA Schedule Contract # GS-07-7850C. The Federal Acquisition Regulations (FAR) that apply can be found in Subchapter B – Part 8.4.  Subchapter is titled “Competition and Acquisition Planning” and Part is titled “Required Sources of Supply and Services”.  Subpart 8.404 is titled Using Schedules. 

You can access the current html version on line at www.acqnet.gov/far.  To give you an idea how simple the documentation requirements are for such orders, see Figure 400.  This one page is the form GSA‘s General Product Acquisition Center [GPAC] uses when they purchase items under GSA Schedule.    

The following is a summary of what is currently required and what is not required when using Federal Supply Schedules to issue a ”Best Value” Delivery Order in compliance with FAR 8.4 - “Federal Supply Schedules”.           


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“Subpart 8.404 (a)(1) General… Orders placed against a Multiple Award Schedule (MAS), using the procedures in this subpart are considered to be issued using full and open competition (see 6.102(d)(3)).” 

Subpart 8.404 (a) (1)(i) Ordering offices need not seek further competition, synopsize the requirement, make a separate determination of fair and reasonable pricing, or consider small business programs.

Subpart 8.404 (b)(2) Orders exceeding the micro-purchase threshold ($2,500) but less than the  “Maximum order Threshold (MOT) the ordering office needs to review the catalogs or pricelists of at least 3 schedule contractors or GSA Advantage! on-line shopping service. The ordering offices can select the delivery and other options available under the schedule that meet the agency’s needs….When selecting the supply or service representing the best value, the ordering office may consider….

  • Special Features of the supply or service required for effective program performance;

  • Trade-in considerations;

  • Probable life of the item selected as compared with that of a comparable item;

  • Warranty considerations;

  • Maintenance availability;

  • Past Performance; and 

  • Environmental and energy efficiency considerations.

Subpart 8.404 (3) Orders exceeding the Maximum Order Threshold (MOT).  This threshold represents the point where the ordering office is to seek further price reduction. In addition to above requirements before placing a Delivery Order over the individual Special Item Number (SIN) MOT the ordering office needs to provide the following additional due diligence:  

  • Review additional Schedule contractor Authorized catalogs or Pricelists;

  • Seek further price reductions from the schedule Contractor that appears the Best Value.

  • After seeking price reductions, place the Delivery Order with the Schedule Contractor that provides Best Value.  If further price reductions are not offered, a Delivery order may still be placed, if the ordering office determines that is  appropriate.
 

STEP #5:

  

Establish Best Value Criteria:

As an example, typically wood structures (commonly referred to as “Pole Barns” under the “Morgan or Lester” trade names) cost significantly less than a comparable traditional “Butler or Behlen” type Metal Building.  However, if the fire safety standards at your installation require “Non-Combustible” construction, then products fabricated from non-construction materials, like steel or concrete, would be a Best Value Special Feature.   

Kelly Klosure Building Systems are not traditional metal buildings.  They are assembled from unique, patented, pre-framed panels.  To learn more about common Best Value considerations for Kelly Klosure Buildings, Enclosures and Structures click below.  You will also find a link to Microsoft Word Document that you can edit to meet your specific project needs.

 

Once you have established the “Best Value” considerations, prioritize each item to establish the “Evaluation Criteria” upon which the award of a delivery order will be based. ( See example below )   

If you don't have Acrobat, you can download your free copy here.

 

STEP #6:

If the value of the Kelly product you need is over $ 2,500 but less than the Maximum Order Thresholds (MOT) included in Table #600 (below), for the Special Item Numbers (SIN) covered by Kelly Industries’ Schedule contract then proceed to review the GSA Catalogs and/or Price Lists of two (2) other Schedule 056 Contractors as follows:

 

TABLE #600 – Schedule 056 MOT’s for Kelly Industries’ SIN’s
Special Item No. Description

Maximum Order Threshold
SIN #361-10 Pre-Engineered Building including accessories and options $ 250,000
SIN # 361-10A Pre-Assembled /Prefabricated Modular Buildings (i.e. Site Shelters) $150,000
SIN # 361-10B Prefabricated Modular Wall/Partition Systems and Enclosures $200,000
SIN # 361-30 Ancillary Services for Buildings, Structures and Enclosures $150,000
SIN # 361-32 Installation and Site Preparation for Buildings, Structures and Enclosures $350,000


Visit “Schedules E-Library” on “GSA Advantage” (www.gsaadvantage.gov) by clicking on the “e-library” tab at the top center of the GSA Advantage screens. This website will include the most current list of contractors with GSA Schedule Contracts having products covered by Schedule 056.  If you use the “Quick Schedule” search engine on the upper right of this screen by imputing “56”. You will get a very large list of SIN’s included in Schedule 056.  Scroll to the “SIN 361” series. You will find about thirty (30) SIN’s representing a wide variety of Prefabricated Structure types under GSA Schedule 56 contracts.  Wood, steel, fabric, plastic, aluminum and concrete prefab structures are included.  The extent of prefabrication also varies widely.  Some are supplied fully assembled and others are simply pre-cut and pre-punched.  Some require assembly by an experienced crew and others are designed for crews with no prior experience.  Some require no foundations.  Others require minimal foundations, and still others require substantial foundations. 

To simplify the search, the Kelly Representative you are working with will be happy to assist you.  He or she can identify at least two other contractors for your evaluation with Prefabricated Structures on the GSA Schedule, which either meet, or come close to meeting, your needs.  Please note the Kelly Representative that assists you has taken U-MAS Classes (The University of Multiple Award Schedules) offered by GSA’s Federal Supply Service (FSS).  Kelly requires this training of Kelly Sales Representatives so you can depend on your Kelly contact to intelligently help you resolve any FAR issues and knowledgably assist you with required GSA Schedule Delivery Order documentation.  

Step # 7:

When the amount of your purchase is anticipated to exceed the Maximum Order Threshold (MOT) for a specific SIN, follow the same procedures for Step 6 except add the following sub-steps.

  • Review additional schedule contractor Authorized Catalogs or Pricelists.

  • Seek further price reductions from the Schedule Contractor that appears the Best Value.

  • After seeking price reductions, place the delivery Order with the schedule contractor that provides Best Value.  If further price reductions are not offered, a Delivery order may still be placed, if the ordering office determines that is appropriate.

A simple way to comply with this requirement is to use GSA’s new “e-Buy”, on-line tool for Ordering Offices. It is a quick way to request pricing and information from a number of Schedule Contractors on a specific agency need. You can access “e-Buy” from the GSA Advantage website. The “e-Buy” link is to the immediate left of the “Schedules E-Library” link at the top-center of the GSA Advantage screens. A government buyer could send solicitations to a least three (3) GSA Schedule Contractors or to all Contractors under a particular Schedule. Response deadlines could be as short as 24 hours. E-Buy can also be used to make the Best Value purchase, and the entire process is captured electronically so a complete purchasing file is created automatically.  Call 800-228-7230 and a Kelly representative will be happy to guide you through the process.